Sensory Scribe Mobile (iOS) Help Guide

Getting Started

First Launch

When you open Sensory Scribe Mobile for the first time, the app will request two permissions:

1. Microphone Access — Required to capture audio for transcription.
2. Speech Recognition — Required to convert your speech into text.

Tap Allow for both prompts. Without these permissions, the app cannot function.

System Requirements

• iOS 16.6 or later / iPadOS 16.6 or later
• iPhone or iPad with a built-in microphone
• No internet connection required (all processing is on-device)

Main Screen

The main screen is divided into three areas:

Navigation Bar

• Menu button (top-left hamburger icon) — Opens the Recordings Manager to view, rename, share, duplicate, or delete saved recordings.
• Help button (top-right) — Opens this help guide.

Transcript Area

• Upper text view (larger area) — Displays the full, finalized transcript as you speak.
• Lower text view (smaller area) — Shows live, in-progress recognition. Words appear here first before being committed to the upper view.

Toolbar (Bottom)

Contains the recording controls and marker buttons:

Recording

Starting a Recording

1. Tap the Record button (red circle) at the bottom of the screen.
2. The button turns blue to indicate active recording.
3. Begin speaking clearly into your device's microphone.
4. Words will appear in the lower text view as they are recognized, then move to the upper text view once finalized.

Using Markers During Recording

While recording, tap any of the five marker buttons to insert a color-coded marker at the current point in the transcript. Use markers to:

• Page Marker (Purple) — Mark section or topic changes.
• Red Marker — Flag urgent or critical points.
• Green Marker — Highlight positive items or action items.
• Blue Marker — Note questions or items for follow-up.
• Black Marker — General-purpose annotation.

Stopping a Recording

1. Tap the Record button again (now blue) to stop recording.
2. You will be prompted to name your recording.
3. Enter a descriptive name and tap Save.

What Gets Saved

Each recording creates a folder containing:

• .m4a Audio file — The full audio recording.
• .txt Transcript file — The complete text transcript.
• .wds Word data — Individual word timestamps for synchronized playback.
• .mks Marker data — All markers with their types and positions.

Playback

Opening a Recording for Playback

1. Tap the Menu button (hamburger icon, top-left).
2. Select a recording from the list.
3. The playback screen opens automatically.

Playback Controls

The playback screen includes:

• Play/Pause button (center of toolbar) — Start or pause playback.
• Previous Marker / Next Marker buttons — Jump between markers in the recording.
• Waveform display — Visual representation of the audio with a progress indicator. Markers appear as colored lines on the waveform.
• Time label — Shows the current playback position.
• Transcript view — Displays the full transcript with color-coded markers. Words are highlighted in sync with the audio as it plays.

Adding Markers During Playback

You can add new markers while reviewing a recording. Use the same marker buttons (Page, Red, Green, Blue, Black) to insert markers at the current playback position.

Deleting Markers

Use the Delete Marker button to remove a marker at the current position during playback.

Managing Recordings

Recordings Manager

Access the Recordings Manager by tapping the Menu button (top-left hamburger icon). From here you can:

• View — Tap any recording to open it for playback.
• Rename — Change the name of a saved recording.
• Duplicate — Create a copy of a recording.
• Share — Export a recording as a ZIP archive containing all associated files (audio, transcript, word data, and markers).
• Delete — Remove a recording permanently.

Sharing Recordings

When you share a recording, Scribe Mobile packages all files into a single ZIP archive that can be sent via AirDrop, Mail, Messages, or any other sharing method available on your device.

Tips for Best Results

1. Speak clearly and at a moderate pace for the most accurate transcription.
2. Minimize background noise — While on-device recognition is capable, a quiet environment improves accuracy.
3. Use markers liberally — They cost nothing and make reviewing long recordings much easier.
4. Name recordings descriptively — Use names like “Team Meeting Jan 29” rather than “Recording 1” so you can find them later.
5. Review promptly — Listen back and add markers to recordings while the content is still fresh in your mind.

Privacy

Troubleshooting